When expenses are exported from Expense Management to QuickBooks Online, each expense is posted to its matching vendor. If the expense was made with a merchant outside of your QuickBooks Online vendor list, it will be posted to the credit card miscellaneous section of QuickBooks Online.
To prevent this from happening, you can turn on automatic vendor creation in Expense Management. When this feature is enabled, new vendors are automatically created in QuickBooks Online when expenses are made with merchants outside of your current vendor list.
Automatically create QuickBooks Online vendors from Expense Management merchants
Navigate to the Accounting integration page and select the Configuration tab, then select the Advanced settings section.
Switch the Auto-create merchants as vendors toggle on.
Select the Save button at the bottom of the page to finish.
When enabled, this integration will automatically create a new vendor in QuickBooks Online for any new merchants not on the vendor list.
When disabled, any expenses with new merchants will be posted to the credit card misc section of QuickBooks Online.
If you are using the import vendors from QuickBooks Online feature, you will be unable to toggle on Auto-create merchants as vendors. Disable the import vendors feature in order to enable vendor auto-creation.
If you have any more questions about auto-creating merchants as vendors in Quickbooks Online, contact our support team at support@capitalone-fylehq.com.