Follow these instructions to ensure your Capital One expense management integration can securely access your organization’s Sage Intact account with the right level of permissions.
From your Sage Intacct account sign in with your company credentials.
Under Applications, select Company.
Navigate to the Admin tab and select the + icon next to Roles.
Enter the Name and Description of the role in the respective fields and select Save.
To set permissions for the created role, review individual permissions and check the respective boxes.
Listed are the permissions needed for each application/module:
Company - All
General ledger
Read-only (if you are exporting as Bills/Charge card transactions)
All (if you are exporting as Journal entries)
Accounts receivable - Read-only
Projects - Read-only
Inventory control - Read-only
Purchasing - Read-only
Accounts payable - All (if your company is exporting as Bills/Journal entry/Charge card transactions)
Cash management - All (if your company is exporting expenses as charge card transactions)
Note: If you export expenses as journal entries, first set up a journal folder as mentioned in this article.
Under the top bar, select Company.
In the Admin section, select the + icon beside Web Services users.
Enter the user ID, last name, first name, email address (company admin’s email), user type and admin privileges in the respective fields.
To create a contact, select the dropdown and then select Add.
Scroll down, enter the Suggested contact name and Print, and select the Save button.
Next, open the Roles information tab, search for the created role, select it and then select the Save button.
Verify your password to create a web service user. Enter your password and select Done to finish.
From the top bar select Company. Under the Admin section, select Subscriptions.
Ensure the following sections are active to export expense management data to Sage Intacct.
Web Services (Post and retrieve information using Intacct’s XML Gateway)
Select Configure → Expense report approval settings → Approvers and assign your created role to the unrestricted approver.
Accounts Payable (if your company is exporting expense reports as Bills)
Next, navigate to Company from the top bar.
Select the Setup section, and select Company.
Switch to the Security tab and select Edit.
Scroll down to the Web Services authorizations section and select Add.
Add FyleMPP in the Sender ID field and add Description as Expense Management and Status as shown below and select Save.
After completing the steps, you will receive an email with a Password, Company ID and User ID. Save this information, you will be asked to enter these details while signing in to Sage Intacct via the integration.
For any further assistance with setting up your credentials, reach out to our support team at support@capitalone-fylehq.com.